Posts Tagged ‘to do list’

The Secret to Effective Multitasking

What’s the secret to effective multitasking? 

I don’t know about you, but I am a major “multitasker”. It’s in my genetic makeup – the way I have always functioned.  Most of the time, I have 10 projects all going at the same time, big ideas, lots of excitement, lots of doing and lots of overwhelm.

Does this sound like you?  You may even be very successful in spite of yourself simply because of your enthusiasm and high energy.

How is your multitasking serving you though?

Look around.  Are there multiple unfinished projects sitting around?  Do you create To-Do lists that are miles long, only to start a new one all over again?

Would you like the one biggest secret to effective multitasking?  Okay…here it is…Stop!  Don’t do it. 

Having many uncompleted projects, or multiple new projects pending or all going on at the same time begins to weigh on you and this creates stress, overwhelm and it knocks your confidence too.  I know, because I suffer from this too.

Anytime you do more than one thing at a time, you delay the completion of both tasks.

The key is to focus on ONE thing and ONE thing only until completion.  Simple.

If you are in the habit of multitasking throughout your day, I challenge you to focus on only one thing at a time and observe how much more productive you actually are, and how much more you get done.

Try it and see how much you can check off your list today.

Here is a tip.  Try these three steps for ONE week:

  • I want you to create an actual list each day with just THREE TOP THINGS that you must complete that day…only three.  Keep that list in front of your printed out and prioritized.  Once you complete the first item, cross it out and go to the next.  You will be amazed at how powerful this system can be.
  • If you are distracted by email, turn them off and open them up for very short periods of time at specific hours during the day.  Then go back to your three top priorities
  • At the end of the day celebrate and express gratitude for all you have accomplished AND create the list for the next day, so it is waiting for you on your desk when you arrive back at the office in the morning.

That’s it.  Again, very simple!  I know for some, this is simply how they operate, but if you are one of the millions of multi-taskers in the world, try this for one week, and let me know how it works for you below!

This blog post, for example, is #1 on my “list of three” for today.  Guess what, I can now check off “Done!” and do to #2.  Boy this feels good!


To your prosperity,

Katana Abbott, CFP
Founder and Prosperity Coach


Mastering Your To Do List!

Vicky and I just finished an interview with author, Michael Linenberger, on Smart Women Talk Radio and I have to share this fabulous tip with you on time management and managing your To-Do List!

I don’t know about you, but the last thing I want is a two page “To-Do List” on my desk looking at me square in the face each morning when I arrive ready to start my day.

In fact, Linenberger states that research shows that individuals with long To-Do Lists experience symptoms similar to ADD and tend to lose focus, become less affective and lose discrimination as to what is even important anymore.

I believe that an unmanaged To-Do list can knock our confidence creating that, “I am a loser” syndrome, simply because we are in a state of overwhelm.

In Linenberg’s bestselling book, Master Your Workday Now! Linenberg has created a fabulous Workday Mastery To-Do List designed to help you:

  • Gain Control
  • Get Creative
  • Connect your workday to your life purpose

I love this! He states that Workday Mastery will help give you the feeling and knowledge that your life and business are flowing more effortlessly, your goals are clear and objective, and your career is developing just the way you want it to (in line with your values).

In his book, Linenberger goes into detail on how to manage tasks with his “Now Task List”.Many of you may already be familiar with my Perfect Life Time System made up of Perfect Days, Prep Days and Power Days which is based on how to schedule and focus each day to stay rejuvenated by leveraging your time, energy and money.The Now Task List is how to manage your To-Do List, so they are a perfect marriage!


Linenberger suggests creating ONE LIST and break it up into three categories:

  • Critical Now:only 5 items (must do today) and states that you look at this list hourly
  • Opportunity Now: only 20 items (due in next 10 days) and look at this list daily
  • Over the Horizon:everything else (due over 10 days) and update this list weekly

I use a 90 Day Project Worksheet listing all my projects and their tasks by category.Next I take those tasks and move them to Linenberger’s Now Task List.It’s perfect! Doesn’t just reading about this take your stomach ache away?!!

You can manage this list on paper, on a Microsoft Word Document or even with your Outlook Task System.You can learn more about all of this by listening to our interview with Linenberger, or visiting his website where he has created some videos on how to implement this system.

Feel free to watch my videos on implementing the Perfect Life Time System and then consider using Linenberger’s Now Task System to manage your To-Do List.I and my team have been using this combined system for the last year and it’s been wonderful.

I’d love to hear from you.What is your biggest challenge in managing your time and energy?How do you like these tips?

With gratitude,

Katana Abbott, CFP, CSA
Awakened Prosperity
Your Dreams * Your Life * Your Legacy

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