Posts Tagged ‘multitasking’
Are you full of great ideas, but lack a system for managing them all? Many smart, successful people are extremely creative – virtual idea machines. But with all this creativity there can be a problem and it’s called overwhelm.
Years ago, when I was a financial planner, I remember being told that I had enough ideas for our entire market group. Thank goodness I had a coach that helped keep me focused and a system that included a team for making sure I did not get distracted.
Without a system, many entrepreneurs can get bogged down with multitasking, working on multiple projects and even wearing too many hats in the business. If you are running into the situation where you are feeling overwhelmed, not earning what you should be, or losing confidence in yourself, it may be the perfect time to access your situation and simplify. Here are three steps you can take immediately to begin this process:
Take an assessment to identify your strengths:
One of the first things I do with my clients is to identify their unique abilities, strengths and passions. You can take a formal assessment like the Kolbe A, or the Wealth Dynamics assessments. They are both excellent options. Another option is to simply a draw line down the paper and list all the things you are great at, love doing and get paid well for on one side of the page and then all the things that you dislike doing, that drain your energy and that you don’t get paid well for on the other side.
Focus on your strengths and delegate the rest:
This sounds easy, but it’s very hard for many people. It could simply be a matter of control or not wanting to spend money on things that you can do yourself. The secret here is to see how much is it costing you to continue doing everything yourself. Add up those hours and then see how much it would cost for someone else to this work, and then identify what you could do with that extra time. The key is the 80/20 rule: Spend 80% of your time on the things you love and are great at, and only 20% on the rest.
Learn to Prioritize:
Every time you say yes to a new project without completing the one in front of you, you delay not only the outcome of the first project, but you begin to feel even more overwhelmed, and nothing gets done quickly. The one word you will want to learn and keep using to keep you focused and on-task is the word “NO.” Who can you say “no” to or what project or obligation can you put on pause until you finish other things?
If you have been struggling with these things for years, look to get help with them. There are people who love doing the things that may drain your energy. There are people like my partner, Michelle, who are just wired to know and understand systems. It’s effortless to them. The key to my own success has been to partner with what I call the “Back Stage” experts, so I can do the “Front Stage” work. So identify if you are a Back Stage person or Front Stage person, and then get help so you can focus on your strengths.
If you want some help with this, feel free to schedule a complimentary consultation with me at www.talkwithkatana.com I’ll be happy to get you started with the big picture, and then if you need help creating a a more efficient work environment, I’d suggest having a session with Michelle. You can reach her at Michelle@smartwomenscoaching.com
Just know you don’t have to do this alone!
I don’t know about you, but I am a major “multitasker”. It’s in my genetic makeup – the way I have always functioned. Most of the time, I have 10 projects all going at the same time, big ideas, lots of excitement, lots of doing and lots of overwhelm.
Does this sound like you? You may even be very successful in spite of yourself simply because of your enthusiasm and high energy.
How is your multitasking serving you though?
Look around. Are there multiple unfinished projects sitting around? Do you create To-Do lists that are miles long, only to start a new one all over again?
Would you like the one biggest secret to effective multitasking? Okay…here it is…Stop! Don’t do it.
Having many uncompleted projects, or multiple new projects pending or all going on at the same time begins to weigh on you and this creates stress, overwhelm and it knocks your confidence too. I know, because I suffer from this too.
Anytime you do more than one thing at a time, you delay the completion of both tasks.
The key is to focus on ONE thing and ONE thing only until completion. Simple.
If you are in the habit of multitasking throughout your day, I challenge you to focus on only one thing at a time and observe how much more productive you actually are, and how much more you get done.
Try it and see how much you can check off your list today.
Here is a tip. Try these three steps for ONE week:
- I want you to create an actual list each day with just THREE TOP THINGS that you must complete that day…only three. Keep that list in front of your printed out and prioritized. Once you complete the first item, cross it out and go to the next. You will be amazed at how powerful this system can be.
- If you are distracted by email, turn them off and open them up for very short periods of time at specific hours during the day. Then go back to your three top priorities
- At the end of the day celebrate and express gratitude for all you have accomplished AND create the list for the next day, so it is waiting for you on your desk when you arrive back at the office in the morning.
That’s it. Again, very simple! I know for some, this is simply how they operate, but if you are one of the millions of multi-taskers in the world, try this for one week, and let me know how it works for you below!
This blog post, for example, is #1 on my “list of three” for today. Guess what, I can now check off “Done!” and do to #2. Boy this feels good!
To your prosperity,
Katana Abbott, CFP
Founder and Prosperity Coach